HR Administrator

A opportunity has arisen at Merchants Quay Ireland, to join our HR team based at Head Office, Merchants Court, Dublin 8. This is a very varied role and the main purpose of the role is to ensure that all HR systems and processes within the HR team are operating and reporting to the highest level.

Reporting to the HR Manager, this is a Full-Time Fixed-Term, 6 months Contract. It is based on a 39 hour-week, Monday to Friday, and attracts a salary of €23,782 – €29,682 per annum, depending on experience.

Main Duties/Responsibilities

  • Working closely with the HR team to ensure the efficient and effective delivery of all HR-related activity within the recruitment process including managing new joiners and leaver processes.
  • Update and maintain the HR systems including employee files and schemes to ensure accuracy on an ongoing basis.
  • Working with the team, build and maintain the capacity of the HR MIS (management information system) to produce timely and accurate HR reports. Monitoring of individual issues and organisational trends including paid and unpaid leave, Garda vetting, pension and other relevant workforce information.
  • Maximise the use of technology to deliver effective services and ensure continuous improvements in the HR department.
  • Support the development and monitoring of Key Performance Indicators for the HR department.
  • Responsible for the probation process within the organisation
  • To deal with the day-to-day HR queries that arise relating to e.g. terms and conditions, annual leave entitlement, benefits etc.
  • To prepare and maintain all relevant statistics/spreadsheets/dashboards for the HR Department e.g. headcount, sick leave etc.
  • To follow up all fixed term/specified/temporary staff contracts in relation to the renewal of such contracts
  • Administration of various trainings such as Induction, Supervision and Drugs Awareness.
  • Responsible for ensuring that the service requirements for Volunteers are met and for liaising with service managers in this regard
  • Being the point of contact for people who are interested in volunteering with the organisation and for liaising with external volunteer organisations
  • Responsible for collating and monitoring all timesheets
  • Updating the company website in regards to recruitment
  • Responsible for ordering HR office supplies
  • Responsible for managing the MQI pension scheme
  • Any other duties as may be assigned by your line manager

Job Description / Person Specification and Application Form are available here:

Employment Application Form REVISED Feb 2021

HR Administrator October 2021 UPDATED

If you are interested in applying, please complete the attached Application Form and send it, along with an updated CV to before 5pm, on Friday 12th November 2021 or as soon as possible.

Please ensure that you include ‘Application for Full-Time HR Administrator, REF HR211101’ in the subject line of your email, as applications not labelled correctly may fail to be shortlisted.