Procurement Manager (1 Year Fixed Term Contract)
The Finance Department provides a range of financial services in support of MQI’S primary mission. It is led by the Head of Finance Risk & IT and supported by the Finance Manager, Payroll Administrator, Accounts Payable, Finance Officer and Finance Administrator.
This is a new role and it will be fully responsible for the establishment, development and implementation of a compliant procurement process and across the organisation. and developing a suite of templates to reflect same.
o Review the non-pay expenditure within MQI and across its services on both a Supplier and Location basis with Finance
o Identify and review the current procurement policies and the process taken in advance of, during and post expenditure being incurred highlighting non-compliance with public procurement/ MQI policy
o The development of a strategic Procurement Plan and working with the organisation to ensure the plan is completed within timelines
o Recommend and implement a new fit for purpose process for procurement across the organisation ensuring compliance and including a development suite of user friendly templates including:
Procurement Policy including request for spends
E-Tenders /Request for tender template for Services/ Goods
Supplier Contract for Services / Goods
o To both strategically and operationally develop, work with and drive the procurement working group to comply with the agreed fit for purpose procurement process across the organisation ensuring all contractors across the organisation are in compliance with both MQI Procurement and Public Procurement policies. Including:
Responsibility for the End to End Tender Process for all required suppliers/ contracts leveraging OGP and HSE Procurement where applicable
A list of compliance preferred suppliers
Ensuring signed contracts in place
Adequate documentation is filed for all contractors (i.e TCC/Insurance Details)
o With the Head of Finance, Risk & IT to in relation to ensuring the secure and safe document storage of all procurement related paperwork i.e TCC/ Insurance Form/ Signed Contracts and develop a timeline for renewals of tenders.
o To assist in the development of training for the above for all new staff who may be involved in the process ensuring its compliance going forward
o Managing the compliance including Preferred Supplier Lists, Tax Clearance audits alongside with the Accounts Payable role.
• Three years’ experience both strategically and operationally in the area of public procurement
• Have significant experience in managing staff including but not limited to general staff supervision, team work scheduling, staff development and training.
• Have excellent administrative and IT Skills.
• Possess the requisite knowledge, skills and competencies to carry out the role.
• Be capable and competent of fulfilling the role to a high standard.
• Have an understanding of the main features and current challenges of public service and regulatory reform.
• Excellent time management, planning and organising skills.
• Personal accountability, discretion and integrity.
• Fluency in English.
• Ability to use initiative (being self-motivated, flexible, results focused etc.) to prioritise and manage work in a dynamic and pressurised environment.
• Proven record as a team-player with a flexible approach demonstrating sound judgement, problem-solving, analytical and decision-making skills.
• Demonstrated experience of building and maintaining relationships in face to face meetings, verbally and in written communications in a clear and concise manner
• A recognised qualification in public procurement or have undergone comprehensive public procurement training
– 5 Days a week (39 hours per week)
– 27 days annual leave per annum pro rata
– Role will be based in 24 Merchants Court, Dublin 8 however some travel to sites may be required
– 1 Year Fixed Term contract
– Salary scale: €48,500 to €59,212 per annum
(As this is a contract role. The role will be appointed at point 1 on the scale)
If you are interested in applying for this position, please complete the application form attached to this ad and email to firstname.lastname@example.org with a copy of your up to date CV attached by Wednesday, February 5th 2020 .Please ensure to include the following title in the subject line of your email ‘Application for Procurement Manager – FIN012001′.
Applications that do not have this title may fail to be shortlisted.